Management Assistant

We are seeking a highly motivated and proactive Management Assistant to join our dynamic team. This diverse and exciting role offers a blend of administrative coordination and management support, working closely with senior leadership to drive business success. As a key member of the team, you will support top-level executives, managing a variety of tasks with precision, flexibility, and professionalism. This position offers a great opportunity for growth in a fast-paced, international environment.

Key Responsibilities:

• Efficient Coordination: Manage the flow of emails and documents, ensuring timely follow-up, filing, and prioritization of correspondence for Senior Executives.
• Administrative Support: Provide comprehensive support for expense reports, update contact lists, organize and coordinate critical information, and manage communication between various stakeholders.
• Strategic Agenda Management: Organize and maintain the agendas of BPXG members, proactively resolving conflicts, and working alongside other assistants to arrange meetings and sessions.
• Travel Coordination: Organize worldwide travel for BPXG members, including travel bookings, hotel accommodations, visa arrangements, and other administrative details.
• Event Management: Plan and coordinate venues, programs, and entertainment for company events.
• Occasional Presentations: Assist with drafting PowerPoint presentations and Excel documents for business meetings.

• A minimum of 3 years of experience in business administration, including calendar management, travel bookings, and expense tracking.
• Strong English language skills (both verbal and written); additional language skills are a plus.
• A Bachelor’s degree in Business Administration or a related field.
• A proactive, action-oriented mindset, with the ability to manage multiple tasks and collaborate effectively with diverse stakeholders and leadership styles.
• Diligence, attention to detail, and flexibility in a fast-paced work environment

• International and Multicultural Workplace
• Transparent Yearly Performance and Compensation Reviews
• Additional Health and Accident Insurance Plans
• Flexible Work Atmosphere: Hybrid working model, flexible working hours, and the possibility of a workcation within the EU
• Employee Assistance Program (EAP): Free access to legal and financial advice, as well as private counselling services
• Professional Growth and Development Opportunities
• Ad-hoc Travel Opportunities: Travel to collaborate with global stakeholders
• Parking and Transportation Support: Parking space or transport cost compensation
• Social and Team-Building Activities
• Modern Office Facilities: A comfortable workspace located in central Vilnius