BMI Executive Institute is a leading executive school offering EMBA, short programs, and curated in-company trainings for business.
In more than two decades educating leaders, BMI Executive Institute has always been unique. More flexible than traditional management schools to adapt quickly in a fast-changing world. Privileged to pick the best-performing lecturers-practitioners from top business schools worldwide. And remarkably effective at achieving results.
We are currently looking for a motivated Office Manager to join our team in Vilnius.
Job Description
If you are a highly organized, proactive, and detail-oriented person who is able to oversee daily office operations and ensure a smooth, efficient work environment and handle IT infrastructure maintenance, lets talk. To drive those operations efficiently, you will benefit from strong leadership skills, excellent communication abilities, and a knack for problem-solving.
Key responsibilities:
- Manage and coordinate office operations and procedures to ensure organizational effectiveness.
- Oversee outsourced administrative staff and delegate tasks as necessary.
- Maintain office supplies inventory and place orders as needed.
- Serve as the point of contact for vendors, service providers, and landlord.
- Organize company meetings, events, and travel arrangements.
- Implement and maintain office policies and procedures.
- Manage office budgets and expense reports.
- Oversee outsourced cybersecurity services and ensure compliance with cybersecurity protocols.
- Manage GDPR compliance, including coordination with external data protection consultants.
Qualifications:
- Proven experience as an Office Manager, Front Office Manager, or Administrative role.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
- Ability to handle multiple tasks and work under pressure.
- Problem-solving attitude with strong attention to detail.
- Proficiency in the English and Lithuanian languages
- French language skills and experience in multicultural environment is an advantage.
- Bachelor's degree in business administration, Management, or related field preferred.
We offer:
- Amazing office in the centre of Vilnius.
- Diverse work.
- A friendly professional team who seeks to collaborate.
- Opportunities for personal growth, self-expression, and idea implementation.
- Opportunities to work with the best Business Management Schools in Europe, America and Asia.
- Health insurance.
Only shortlisted candidates will be contacted about further procedure of personnel placement.
